Quick Summary
A guideline and suggested format for logging and monitoring key assumptions and constraints that could affect your project. Both detailed guidelines and a basic template containing the most essential data elements are included.
What this is
A guideline and format for identifying, managing, and monitoring key assumptions and constraints that may affect your project. Both detailed guidelines and a basic template containing the most essential data elements are included. This format provided in this template can be used "as is" or modified to suit your organization and project environment. (Higher risk projects will require more robust treatment and vice versa.) You may prefer to log your project's assumptions and constraints in a spreadsheet, for easier filtering and sorting.
Why it's useful
Both assumptions and constraints are inevitable and necessary inputs into the project planning process. But they can also inhibit sound judgment and forward progress when we get bogged down by believing things that "just ain't so." The most dangerous assumptions and constraints remain hidden or unspoken: we act on them without being aware of them, or simply take them at face value without appropriate testing or independent verification.
This is why it's essential for project teams to have a structured, open, collaborative process for identifying, capturing, analyzing, and validating assumptions and constraints, beginning with project initiation and continuing through project planning and execution and ultimately to closeout. This is not a one-time "set it and forget it" exercise. As with many aspects of project definition and planning, capturing and managing project assumptions and constraints should be an iterative and evolutionary process as information is progressively identified, gathered, and refined throughout the project.
How to use it
David Bouchard is a Senior Project Manager and certified PMP with over 30 years of experience in financial services project management and is a specialist in the organization, planning, and execution of business projects. For the bulk of his career, he worked at Bank of America and its legacy companies on a wide variety of projects and programs including transitions, integrations and systems conversions. He is currently consulting as Senior SME, Financial Services Sector for www.alantis.com.cn. Connect with Dave on LinkedIn.
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